November Compliance Steps to Stay Ahead of Year-End

News November 17, 2025

HIRD Filing Deadline: Are You Ready?

For employers with 6+ Massachusetts employees. The annual HIRD filing window runs from November 15 to December 15, and missing it can put your organization out of compliance. The article below explains who must file, what information is required, and how to submit your form electronically. Learn more here: Health Insurance Responsibility Disclosure (HIRD) FAQs | Mass.gov

Annual Harassment Policy Distribution: Your Legal Reminder

Mandatory for employers with 6+ employees
Massachusetts requires employers to distribute their harassment policy to all employees every year. Best practice also includes collecting an annual acknowledgment to protect your organization. This article includes helpful resources, including the MCAD’s model policy and updated guidelines.

Massachusetts Commission Against Discrimination (MCAD) had a sample policy here and guidelines here.

W-2 Season Prep: Verify Employee Information Now

Before W-2s go out, it’s essential to confirm that employee mailing addresses and personal information are accurate. This simple year-end task prevents delays, reissues, and unnecessary headaches for both HR teams and employees.

Year-End Employee Handbook Review: Ensure Your Policies Are Up to Date

As the year winds down, it’s critical to review your employee handbook to ensure every policy reflects current laws and organizational practices. Outdated content can create compliance risks, inconsistencies, and confusion across your workforce.

Need support with your handbook? AIM HR Solutions offers full handbook reviews, handbook creation, our ongoing Handbook Subscription Policy Service, and both small-business and standard Model Handbooks. Whether you need a brand-new handbook or updates to your existing one, we’ll ensure your policies are compliant, current, and ready for the new year. Learn more here.